Office Administrator – (1023)

Perishable Products Export Control Board – Plattekloof, Cape Town, Western Cape

Closing Date : 05 February 2024

Purpose

• To provide professional, efficient administrative support services to Head Office Departments.

Requirements

• 3 year post matric tertiary qualification – Office Management / Administration or related qualification from an accredited institution
• Certificates in MS Office 365 (desirable)
• A minimum of 5 years as an Administrator for middle management level
• Event Management experience (desirable)
• ERP operating system experience (desirable)

Skills & Competencies

• Broad administrative knowledge base; office management procedures and systems
• Business acumen: a solid understanding of business operations
• Foundational knowledge of financial administration such as procurement, processing invoices and understanding budgets
• Working knowledge of relevant legislation

Responsibilities

• Minute taking for various Management meetings at HO
• Assist with reception duties if/when required
• Conduct asset verifications for CEO Office and Head Office Operations Departments (twice annually)
• Arrange meetings, draft agenda, record minutes and actions and follow up on completion status for reporting purpose
• Schedule meetings, training and provide project administration support
• Travel arrangements for all Departments which includes flights, car hire, parking, transfers and accommodation.
• Arranging of conference/workshop venues for Strategic Sessions for Departments.
• Organize Team Cohesion sessions for CEO department and assist with events held at Head Office.
• Assist with organizing catering for meetings for Departments.
• Organize Team Cohesion sessions for CEO department and assist with events held at Head Office.
• Manage and control all documentation to ensure ISO and audit requirements are met.
• Stand in for Executive Office Manager when required.

Additional Information

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Ref No

• 1023

Centre

• Head Office

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