Office Administrator
Ackermans – Bloemfontein, Free State
Purpose
- An exciting and challenging opportunity, based at our Bloemfontein Office has become available for an Office Administrator.
- This key position in the team will provide administrative support and assistance to the General Manager and Field Team.
- Render an efficient and effective administration service to the Operations team.
- The ideal candidate will be a professional, confidential, and self-disciplined individual who will deliver a people orientated service to the business.
- The successful candidate will need to learn quickly and be able to work independently with a strong “sense of urgency”.
- Have a good decision-making, problem-solving ability, be able to remain flexible, function under pressure and maintain a positive attitude and perform in a variety of circumstances.
- Be able to manage confidential information with utmost discretion.
- The applicant will be required to run a smooth office with regards to admin and paperwork and must be able to do proper planning and organizing.
- Filing and record keeping must be kept up to date.
Requirements
- A relevant certificate, diploma or alternative qualification preferably in Office administration
- 2 years’ experience performing an administrative or supportive role.
Skills & Competencies
- Reconciliation of Accounts (Expense Accounts, Auto Card, Revamp Casuals and Advertising etc)
- Travel coordination (executing and coordinating travel arrangements)
- Report writing
- Monthly meetings records
- General office functions
- A working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint and MS Office 365)
- Excellent language skills (verbal and written) in English, and ability to converse in a second official language would be a benefit.
- Planning and organizing skills
- Be able to work independently and strong “sense of urgency”
- Excellent attention to detail
Responsibilities
- Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives
- Preparing and handling all incoming and outgoing correspondence, minutes and documents
- Organizing functions/meetings and appointments
- All other general office functions
- Ordering stationery and consumables
- The monthly reconciliations of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc)
- Scheduling of meetings for team members
- Collating and distributing minutes/memorandums following meetings
- Executing and coordinating all travel arrangements
- Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard
- Office management – cleaning, maintenance and well being
Additional Information
- While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
- You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
- If you need further help with this job or any other, please feel free to ask.
- Best of luck with your job application!
Ref No
- ACK231102-1
Centre
- Central SBU