UCT: ADMINSTRATIVE ASSISTANT
UCT: ADMINSTRATIVE ASSISTANT
ADMINSTRATIVE ASSISTANT
(Payclass 07)
Department of Mathematics and Applied Mathematics
Faculty of Science
If you have initiative, strong administrative skills, good inter-personal skills, the ability to multi-task, excellent
organizational and communication skills, and you meet the criteria as listed below, then we invite you to apply
for this post in the Department of Mathematics & Applied Mathematics for appointment as soon as possible.
Requirements include:
- Senior Certificate (Grade 12) plus a minimum of 3 years’ relevant experience in a tertiary education
environment is essential. - Excellent and professional interpersonal skills which demonstrate a maturity for working with students
and academics. - Solid administration skills
- Meticulous work with attention to detail
- The ability to work independently and accurately.
- Excellent verbal and written communication skills with the ability to articulate clearly complex scheduling
requirements. - Excellent computer skills (MS Office), with skill in Excel (formulae)
- Effective time-management skills and the ability to organize, prioritize and multi-task within a highly
pressurised environment. - The capability to meet strict deadlines.
The following will be advantageous:- A tertiary Degree/Diploma or equivalent
- Experience with UCT PeopleSoft system
- A solid understanding of the University’s systems and procedures.
Responsibilities include:- the administration and marks processing for undergraduate courses
- overall responsibility for the marks processing in the department
- administer all undergraduate tests and exams
- administer the compilation of undergraduate results and the uploading of these onto People-Soft
- administer the lecture and tutorial venue allocation for the department
- Maintaining an efficient and effective filing system
- assisting students and staff with general office administrative queries
This role is key to the effective functioning of our team and the Department. We are particularly busy over the
periods November to mid December , January-February and mid April-mid July due to the processing of
examinations. Over these periods, leave will not be granted and extra time beyond the normal working hours
might be required on occasion.
Therefore, we require candidates who have the ability and flexibility to work beyond the normal working hours
during these periods, if the need arises.
The annual cost of employment, including benefits is between R 358 146.00 and R 421 349.00
To apply, please e-mail the documents below in a single pdf file to Hayley Leslie at hayley.leslie@uct.ac.za- UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
- Cover letter, and
- Curriculum Vitae (CV)
Please ensure that the title and reference number are indicated in the subject line.
An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted and may be required to undergo a competency test.
Telephone: 021-650 3188 Website: www.uct.ac.za
Reference number: E23905 Closing date: 12 September 2023
UCT is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving
its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity
goals and targets. Preference will be given to candidates from the under-represented, designated groups. Our
Employment Equity Policy is available at www.hr.uct.ac.za/hr/policies/employ_equity.- PDF DOC
UCT reserves the right not to appoint.